Meeting recording policy

Meeting capture in KB2B happens from KB2B Desktop, an app that runs on your own computer (macOS today; Windows coming soon). We don't put any bot in the room — no extra participant shows up in Zoom, Google Meet or Microsoft Teams. Audio is captured locally on your Mac while you're in the call.

When the meeting ends, the app sends the audio to our backend for transcription and fact extraction. The transcript is ingested into your workspace's Knowledge POT. Citations in the chat link back to the exact moment of the meeting.

All infrastructure runs on AWS, with buckets and databases hosted in European Union regions (eu-west-1, Ireland). Your data does not leave EU territory.

• Meeting audio: stored within KB2B with no expiration — kept until you delete it.
• Raw transcript: stored within KB2B with no expiration — kept until you delete it.
• Facts extracted to the POT: permanent for as long as the POT exists — they're the knowledge base you built, not the recording.
• Meeting metadata (title, date, attendees, duration): permanent per workspace, deletable from the Meetings tab.

Only members of the workspace can access transcripts and extracted facts. We don't share data with third parties beyond the AWS infrastructure described above and the AI providers we use for fact extraction — in those, data is processed in memory and not retained for training.

It's your responsibility — just as it would be with a conventional recorder or any other note-taker (Granola, Otter, Fathom) — to inform meeting participants that the conversation is being recorded and transcribed.

Several jurisdictions require explicit two-party consent (California CIPA, various US states, GDPR in the EU depending on context). Before public launch we'll ship notice templates per jurisdiction; in the meantime we recommend a clear announcement at the start of the meeting:

“This meeting is being recorded and transcribed for internal knowledge management. If anyone prefers I pause the recording, let me know.”

• Stop the recording: from KB2B Desktop you can stop capture at any time. If you stop before the meeting ends, that meeting is not processed.
• Delete the meeting afterwards: from the Meetings tab you can delete a processed meeting whenever you want. The audio, the transcript and all extracted facts are removed automatically.

Questions or complaints: contact@scipot.ai.